By CloudVeo Solutions LLC
Email spoofing has become one of the most common tactics used by cybercriminals to cause confusion, damage reputations, and attempt scams against individuals and businesses.
In a recent case, a personal email was spoofed without the account ever being hacked causing unnecessary concern.
At CloudVeo Solutions, we work with individuals and organizations to secure their communications, protect their reputations, and respond quickly when incidents like this occur.
If your email gets spoofed, here’s what you need to know and how we can help you stay protected.
What Is Email Spoofing?
Email spoofing occurs when someone forges the “From” address of an email to make it look like it came from someone else usually without accessing the actual mailbox.
Because of the way email systems were originally designed, forging the sender’s address is unfortunately easy for attackers to do.
It’s important to know:
If you see an email that looks like it was sent from your address but there are no unusual sign-ins to your account, this is spoofing not hacking.
At CloudVeo Solutions, we help our clients quickly identify the difference and take the right steps to protect their inboxes.
What To Do Immediately If Your Email Gets Spoofed
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Stay calm.
If no suspicious logins are detected, your account has not been compromised. -
Do not reply to the spoofed message.
Replying can confirm your address is active and attract more spam or scams. -
Report the spoofed email to your email provider.
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For Outlook or Microsoft 365: forward the email as an attachment to phish@office365.microsoft.com.
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For Gmail: use the “Report phishing” option.
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Notify your contacts if needed.
If spoofed emails appear to come from you and are sent to others, inform them not to interact with suspicious messages. -
Strengthen your email security settings.
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Enable Two-Factor Authentication (2FA).
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Regularly review login and device activity.
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Update account recovery options with secure information.
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If you are unsure how to perform these steps, CloudVeo Solutions can guide you through the entire process or handle it on your behalf.
How To Protect Your Email From Future Spoofing
For Personal Emails (e.g., @outlook.com, @gmail.com):
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Use strong, unique passwords.
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Enable Two-Factor Authentication on all accounts.
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Adjust junk and phishing filter settings for stricter controls.
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Trust only verified senders where possible.
For Business Emails (e.g., @yourcompany.com):
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Implement SPF, DKIM, and DMARC records:
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SPF specifies which servers can send email on your behalf.
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DKIM digitally signs your emails to prove they are authentic.
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DMARC instructs mail servers how to handle emails that fail SPF and DKIM checks.
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Use advanced email security platforms like Microsoft Defender for Office 365 or Barracuda Email Security Gateway.
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Monitor DMARC reports to stay informed about attempted forgeries.
At CloudVeo Solutions, we specialize in setting up SPF, DKIM, and DMARC records correctly, and providing ongoing monitoring to ensure your email domain remains protected.
How CloudVeo Solutions Can Help You
Whether you are an individual concerned about personal email spoofing or a business looking to protect your brand reputation, CloudVeo Solutions offers comprehensive email security services.
We can:
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Review and harden your personal email security settings.
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Set up and enforce SPF, DKIM, and DMARC for your custom domain.
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Provide real-time monitoring of spoofing attempts.
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Respond to and report email spoofing incidents on your behalf.
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Educate your team on best practices to reduce future risks.
Our goal is to ensure that your inbox stays secure, your communications remain trusted, and your brand reputation is protected at all times.
If you have experienced email spoofing, or simply want to proactively secure your email accounts, contact CloudVeo Solutions today.
CloudVeo Solutions LLC
Your Trusted IT Partner for Email Security and IT Solutions
Email: info@cloudveo.io | Phone: (248) 313-8251
Website: www.cloudveo.io
Final Note:
If you would like professional assistance securing your personal or business emails against spoofing and other cyber threats, CloudVeo Solutions is here to help.
Contact us today for a consultation.
